HIPAA

The Health Insurance Portability and Accountability Act Of 1996 (HIPAA) requires that healthcare facilities protect patient confidentiality.

At first glance, it might appear that HIPAA rules would not involve environmental considerations.  But healthcare facilities generate large quantities of paper records, and much of that paper will sooner or later need to be discarded, adding significantly to the two billion pounds of paper and cardboard waste that U.S. healthcare facilities generate every year.

HIPAA rules actually open up an opportunity for recycling.  Refer to the HERC page on paper recycling for more details.

Hospitals for a Healthy Environment has prepared several valuable resources to help you:

• understand the basic requirements for information privacy under HIPAA
• determine whether your facility complies with HIPAA requirements
• develop confidential document disposal policies for your facility that are both environmentally responsible and fiscally prudent.

These resources are listed below.

Power Point presentations:

Introduction to HIPAA (PPT 488KB) 22 pages

HIPAA and Paper Recycling/Destruction (PPT 3.7MB) 17 pages

HIPAA Compliance (PPT 60KB) 14 pages

Practice Greenhealth guidance documents:

• Confidential Paper Document Disposal and Resource Conservation In Compliance with HIPAA - Main Document (PDF 306KB) 8 page
• Brief description electronic media data destruction alternatives - Attachment A (DOC 36KB) 1 page
• Sample Certificate of Destruction - Attachment B (DOC 50KB) 1 page
• Due Diligence - Annual Audit of Confidential Paper Recycling - Attachment C (DOC 52KB) 2 page
• Sample Facility Assessment - Attachment D (DOC 21KB) 3 page
• Considerations of Shredding On-site - Attachment E (DOC 31KB) 1 page
• Sample Administrative Policy and Procedures - Attachment F (DOC 46KB) 2 page
• Sample Confidentiality Agreement facility and vendor - Attachment G (DOC 44KB) 3 page
• Sample "General Terms and Conditions" with facility and vendor - Attachment H (DOC 34KB) 2 page